Conditions and cancellation: Guest rooms

Practical information when renting the Guest Rooms


Wash and set - table setting and flowers

We are responsible for all cleaning and set-up before and after the party. Together with TG Selskapsmat, we are responsible for all setting up with the necessary crockery, candles, tablecloths and napkins, etc. Flowers are not included in the rental price and are an additional charge. You can bring your own flowers ready-made in vases, or use flower suppliers. You can also use offers from TG Selskapsmat. Arrange delivery of flowers directly with TG Selskapsmat - delivery before the weekend's events must take place on Friday morning.


Wifi and AV equipment

There is a wireless network throughout the house, and a sound system, screen and projector in the Folkestuen and Festsalen which can be used free of charge. Bring your own mobile phone or PC/Mac. We do not offer technical support on the day, so guests are responsible for operating our equipment themselves. We have a music system in the Festsalen and a Soundbox that can be taken outside or used inside, and is operated via Bluetooth.

 

Outdoor areas, parking and free admission to the Norwegian Folk Museum

Use of our furnished courtyard with champagne pavilion and flagpole is included in all rental prices.

We have free parking for about 20 cars in our own parking lot at Gjestestuene and for about 10 cars at Sæterhytten. The spaces are shared with any simultaneous events at Gjestestuene.

There is free admission to the Norwegian Folk Museum for those who privately rent the Guest Rooms on the same day as the event takes place.


Decorations and equipment

It is not allowed to attach decorations to walls or ceilings, or use confetti cannons. Candles beyond what Gjestestuene puts forward as the organizer must be specifically agreed with TG Selskapsmat, and are only allowed to a limited extent.


Bring equipment and decorations must be packed up at the end of the evening or by arrangement with TG Selskapsmat. This can be stored and picked up by arrangement. It is possible to deliver decorations by arrangement with TG Selskapsmat.

Damage

As a tenant, you are obliged to take care of the building and its interior. If you cause damage to the building or interior, you must immediately report it to the Norwegian Folk Museum. The tenant is responsible for any damage to the building or interior, and the amount of compensation will be assessed based on the extent of the damage.


Security

It is required that employees from TG Selskapsmat are present throughout the event. The guest rooms are connected to security services that can be called upon when needed by our catering supplier.


Timeframes

For meetings, conferences and seminars, the regular meeting day is from 8:00 a.m. to 4:00 p.m. Other event times are agreed individually.

The guest rooms close at 0200. All guests must then leave the area and premises.


Alcohol serving and bar solutions

No forms of brought-in drinks are allowed. All alcohol must be ordered through TG Selskapsmat, which has a liquor license at the Guest Rooms. Drinks at the bar after the meal can be invoiced either to the organizer or guests can pay separately by card. Arrange the setup of the bar solution with TG Selskapsmat.


Own cakes

Arrange for cakes to be brought in directly with TG Selskapsmat. We have limitations in terms of quantity and type of occasion. This is partly due to strict regulations from the Norwegian Food Safety Authority, and partly a capacity issue.


Cancellation and change of event date


Cancellations are invoiced with a general cancellation fee of NOK 2000. The fee covers administrative work.


In addition, we have the following cancellation policies:


Cancellation of weddings, confirmations and Christmas parties:

  • Half the rental amount is invoiced for events cancelled less than 12 months before the event date.
  • The full rental amount is invoiced for cancellations less than 6 months before the event date.


All other types of events, weekend including Friday:

  • Half the rental amount is invoiced for events cancelled less than 6 months before the event date.


All other events, weekdays Mon - Thu:

  • Half the rental amount is invoiced for events cancelled less than 3 months before the event date.
  • The full rental amount is invoiced for cancellations less than 2 months before the event date.


Seminar, meetings and conferences, weekdays Mon - Thu:

  • A general administration fee of NOK 2000 will be invoiced upon cancellation.
  • The full rental amount is invoiced for cancellations less than 2 months before the event date.


Moving the event dateWe do not charge a cancellation fee if the event date is moved to another time in the same year, or if a medical certificate can be presented for a serious illness in the immediate family that means that a party cannot take place.


Payment

The invoice will be sent after the event has taken place. The venue is booked when this has been confirmed by both parties.

For weddings and larger events, half the rental amount is invoiced upon signing the agreement.


Cancellation of food and drinks

For cancellations of catering, food and drinks, see the TG Selskapsmat website.